Project Assistant

Your role & responsibilities:

• Professional and proactive support for the management of in-house consulting
  and division management in day-to-day business
• Coordination, planning, preparation and follow-up of meetings, telephone and video conferences as well as business trips at national and international level incl. Travel expense statement
• Management of the main mailbox and preselection of incoming e-mails
• Planning and controlling cross-divisional projects of the management of in-house consulting with project controlling and reporting and documentation
• Organization of tax circles in consultation with the management assistants
• Preparation of presentations and documents
• Office management (office organization, reception, telephone exchange, visitor support and hospitality, ordering) and general administrative activities
• Preparation of the invoicing process including coordination of project creation, ensuring the recording of hours and coordination with the controlling / finance interface
• Monthly invoice verification and creation of monthly project reports
• Cost center reporting including the analysis and clarification of deviations and measures
• Support for in-house consulting PMOs in the creation and maintenance of content on social collaboration platforms (MAHLE Connect)

Your skills & strengths: 

• Minimum of 3 years of assistance experience at divisional or executive level
• Fluent in German and English
• Very good oral and written communication skills
• Experienced handling of MS Office (especially PowerPoint and Excel), Outlook and Internet
• Strong organizational talent, quick perception, and proactivity
• Team spirit, cooperative capacity, high service orientation and resilience
• Self-confidence, friendly and positive behavior

See what we can offer you!

• Attractive salary package (incl. private medical care, Multisport, group insurance, Edenred prepaid cards)
• Becoming a member of a fast-growing team in an innovative company with stable market position
• Possibility to work for a well-known brand, a leader in Automotive industry whose products are highly recognized worldwide
• Relocation bonus for candidates who are based more than 100 km from Wrocław
• Online foreign language courses
• Referral bonus program
• Flexible work schedule and possible working from home solution (home office)