Maintenance Administrator (MORE Project)

The Maintenance Administrator is responsible for supporting the Maintenance Department by ensuring the accuracy and integrity of maintenance master data, equipment records, spare parts inventory, and preventive maintenance schedules within SAP. This position plays a key role in supporting the SAP HANA/MORE project migration, coordinating maintenance documentation, generating KPI reports, and maintaining equipment and spare parts information.

The Maintenance Administrator works closely with maintenance technicians, planners, supervisors, engineering, and production personnel to ensure maintenance information is accurate, up to date, and aligned with operational requirements. This role requires regular interaction with equipment on the production floor to develop familiarity with machinery, spare parts, and maintenance processes.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

SAP Maintenance System Administration

• Maintain equipment master data and spare parts records within SAP.
• Ensure accuracy and completeness of maintenance-related information in SAP.
• Create, update, and maintain equipment hierarchies, functional locations, bills of material (BOMs), and maintenance task lists.
• Support the SAP HANA/MORE project migration activities by validating and cleansing maintenance data.
• Assist with testing, verification, and implementation activities related to system upgrades and migrations.
• Maintain accurate preventive maintenance records and schedules.

Preventive Maintenance Coordination

• Monitor preventive maintenance schedules and ensure PMs are generated according to established frequencies.
• Coordinate with maintenance personnel to ensure timely completion and closure of PM work orders.
• Review completed work orders for accuracy and completeness.
• Support continuous improvement of PM programs by updating maintenance plans and task lists as required.
• Track PM compliance and report performance metrics.

Spare Parts and Inventory Management

• Maintain accurate spare parts information and inventory records within SAP.
• Review spare parts requirements with maintenance technicians and supervisors.
• Assist in identifying critical spare parts and maintaining appropriate stock levels.
• Create purchase requisitions and support ordering of maintenance parts and supplies.
• Verify part descriptions, manufacturers, specifications, and inventory information.
• Support inventory audits and cycle counts.

Reporting and KPI Management

• Generate maintenance reports and dashboards from SAP and other systems.
• Track and report maintenance performance indicators, including:
  • PM Compliance
  • Work Order Completion
  • Equipment Downtime
  • Spare Parts Inventory Accuracy
  • Maintenance Cost Analysis
  • Backlog Management
• Prepare reports for maintenance leadership and plant management meetings.
• Maintain records and documentation required for audits and operational reviews.

Equipment Data Management

• Maintain current and accurate equipment information.
• Ensure Operational Technology (OT) equipment data remains current and properly documented.
• Support equipment additions, modifications, relocations, and retirements.
• Work closely with maintenance technicians and engineers to update equipment records based on field observations.

Administrative Support

• Attend maintenance, project, and cross-functional meetings.
• Prepare meeting notes, action items, and follow-up documentation.
• Support communication between maintenance, engineering, production, purchasing, and suppliers.
• Maintain digital and physical maintenance documentation.
• Create and distribute reports, presentations, and correspondence as required

Competencies                                              

To perform the job successfully, an individual should demonstrate the following competencies :

• Analytical - Collects and researches data; Uses intuition and experience to complement data.

• Design - Demonstrates attention to detail.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Technical Skills - Shares expertise with others.

• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

• Interpersonal Skills - Focuses on solving conflict, not blaming; Remains open to others' ideas and tries new things.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Visionary Leadership - Inspires respect and trust.

• Change Management - Communicates changes effectively; Builds commitment and overcomes resistance; Monitors transition and evaluates results.

• Leadership - Effectively influences actions and opinions of others; Accepts feedback from others.

• Managing People - Fosters quality focus in others; Improves processes, products and services..

• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Business Acumen - Understands business implications of decisions; Aligns work with strategic goals.

• Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources.

• Diversity - Shows respect and sensitivity for cultural differences.

• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.

• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

• Motivation - Measures self against standard of excellence.

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Develops realistic action plans.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

• Quantity - Completes work in timely manner.

• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions ; Uses equipment and materials properly.

• Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time.

• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.

• Initiative - Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education                                         

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

• Associate Degree in Business, Industrial Technology, Engineering Technology, Supply Chain, or related field preferred.

Experience

• Minimum 2 years of experience in a maintenance, manufacturing, inventory, planning, or administrative support role preferred.
• Experience using SAP in a manufacturing environment is strongly preferred.
• Experience with maintenance management systems (CMMS) preferred.

Language Skills                                           

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, drawings, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills                                                 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability                                                    

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills                                           

To perform this job successfully, an individual should have knowledge of Microsoft Excel Spreadsheet software, Microsoft Word Word Processing software, and SAP.

• Proficiency in SAP (PM, MM, or related modules preferred).
• Experience supporting SAP HANA migration projects is a plus.
• Advanced Microsoft Excel skills, including:
• Pivot Tables
• VLOOKUP/XLOOKUP
• Data Analysis
• Charts and Reporting
• Proficiency in Microsoft Office Suite.
• Ability to create reports and analyze maintenance data.
• Understanding of spare parts inventory management.
• Ability to use computers and business software effectively.
• Ability to compose professional emails and correspondence.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. The employee must be able to operate hoist, crane, manipulator or similar to load/ unload machines and/ or testing equipment. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Primarily office-based with regular visits to the production floor.
• Must be able to walk throughout the manufacturing facility.
• Must be able to occasionally lift up to 25 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to moving mechanical parts. The employee is frequently exposed to fumes or airborne particles. The employee is occasionally exposed to toxic or caustic chemicals and vibration. The noise level in the work environment is usually moderate.

• Exposure to manufacturing environments, including noise, moving equipment, and varying temperatures.
• Required to wear appropriate personal protective equipment (PPE) while on the production floor.

For questions please contact Amber Bell at Amber.Bell@mahle.com