Today, MAHLE is one of the world's leading original equipment manufacturers, developing and producing cooling and air conditioning systems, as well as complete thermal management solutions for a wide range of applications—from passenger cars and commercial vehicles to off-highway mobile and stationary machinery.

Further, to increase efficiency, extend service life, and reduce emissions, MAHLE manufactures filters, pump systems as well as oil coolers for engine and transmission applications. These technologies ensure clean air and prevent contamination in oil and fuel systems—critical not only for combustion engines but also for reliable operation of fuel cell systems.

Your Contribution

Our Executive Administrative Assistant provides administrative support to our Plant Manager and Plant Leadership Team. You will communicate with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload and recommend changes in office practices or procedures.

Your Experience & Qualifications

• Prepares materials for presentations utilizing Microsoft PowerPoint, Excel, Word and other systems as required.
• Schedules and organizes activities such as meetings, travel and department activities for various members of the department.  
• Schedules and hosts regular leadership staff meetings and ensure appropriate documentation is received from all participants.  Responsible for meeting minutes and assigned task follow up.
• Plans and/or coordinates detailed travel arrangements (can include small and large groups) for both domestic and international travel and lodging.  Work with travel coordination team to ensure policies are being understood and communicated properly.  
• Completes expense reporting via Concur travel and expense system.
• Acts as a liaison with other departments and outside vendors, including high-level staff such as CEOs, executives and directors.
• Works in cooperation with other assistants to improve processes. 
• Handles confidential and non-routine information and explains policies when necessary.

• Assist the team in welcoming new employees and ensure their onboarding experience is positive and successful.
• High school diploma required.  Associates degree preferred.
• At least four years of administrative experience required.
• Proficiency in MS Office (MS Excel, Work and PowerPoint)
• Event Organization experience required.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task.

Our Offer 

We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities. 

We encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles! 

After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s)  

For more information about MAHLE and what a career with us looks like for you, click here. and to learn more about our foundation owned technology group click here. 

#DiversityMatters with our inclusive culture, we welcome applications from all social, religious & ethnical backgrounds, disabilities both mental and physical, identities (gender) and neurodivergent people. 

MAHLE is not currently hiring individuals for this position who now or in the future require sponsorship for employment based non-immigrant and immigrant visas. However, as a global company, MAHLE offers many job opportunities outside of the U.S. which can be found through our employment website www.jobs.mahle.com

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